11-24-20.UPDATED.COMPLETE PRESIDENT'S RPT.ISSUE 9

F R E N C H M A N ’ S C R E E K , I N C .

President’s Report

Norman Barham, President

November 24, 2020—Issue 9

Dear Members: WHEW! It’s been a tough season and as the song says “. . . we’ve only just begun.” The election is finally over . . . sort of and we await January 20th. The Coronavirus has breached our gates and we are doing all that we can to stop the spread among our residents. (Please be sure to read the regular updates from the Medical Advisory Committee, especially as they relate to guest policies in this coming Holiday season). There have been so many issues for your Board of Directors to tackle that several extra and/ or special meetings have been called to work on some of these topics. All will be outlined in this report.

BUDGET SUBCOMMITTEE (Jonathan Nelson, Chair) : Mr. Nelson has held meetings with 3 area banks regarding financing for the building pro- ject. DRAFTING PROXY FOR GOVERNING DOCUMENTS VOTE: Mr. Krall reported that he, Jane Feinstein (Governance Committee Chair), Peter Berkeley (Legal Committee Chair), Bernie Polselli, and outside Counsel, Ken Direktor worked on the proposed amendments to the Governing Documents. The final vote was held on Novem- ber 17 th and all six amendments (Rules for calling Special Meetings, Voting on Capital Projects, Nominating Committee issues, Standing Com- mittees, Conflict of Interest policies; and Assess- ments for Capital Expenditures) passed. MEDICAL COMMITTEE (Stewart Friedman, Chair) : Dr. Friedman’s report concerned the resumption of Golf Activities with added restrictions to protect members and staff. Other Medical issues discussed: Rules regarding mask wearing and social distancing for members and guests; procedures for en- forcement during the upcoming Holiday Season; and club safety rules for in-house parties.

BOARD MEETING OCTOBER 15, 2020 On October 15 th a Board Meeting was held in person and via ZOOM. As 90+ residents ZOOM-ed in, the following issues were raised and discussed. Some of these were resolved at other meetings and some are still on going. REMEDIATION REPORT: Remediation Report with guest expert Dr. Gary Rosen. (see notes of the November 19, 2020, Board meeting to read about this issue and its resolution). CLUBHOUSE OVERSIGHT COMMITTEE (Michael Azeez, Chair): Both the Renova- tion and New Building Subcommittees are progressing. (Updates were presented at the November 19th Board meeting with presen- tations by the Architect, Brian Idle.) TEMPORARY FACILITIES SUBCOMMITTEE (Brett Handler, Chair): A proposed plan for temporary facilities, using a tent, trailers, the Fitness & Spa, the Sales Office and associat- ed costs was presented.

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A motion to allow indoor dining at the Grill Room and the Main Dining Room failed at this time. Other meetings held during this period were a Special Board Meeting on November 9; and an Executive Committee meeting on November 10. Please see the attachment— RENOVATION PROJECT ISSUES, in this report. It is a list of questions and clarifications relating to issues raised at the November 9 Special Board Meeting. BOARD MEETING NOVEMBER 19, 2020 The regularly scheduled November Board Meeting was held on Thursday, Novem- ber 19, 2020. Highlights of that meeting are below: Nelson, Club Treasurer reported that we are still in good shape financially. The community has a positive variance compared to budget of $355K; the club income is favorable to budget by $30K with the POA favorable by 325K. While overall results for the first six months are posi- tive, the Covid-19 Pandemic continues to im- pact the community. Coronavirus expenses during the month of October increased by $61K and total over $447K for the fiscal year. The positive variance for the POA is largely a timing issue. Home sales remain strong with a total of 18 new members having closed through Octo- ber 31, with an additional five home sales pending. POA MATTERS: Frenchman’s Creek has been selected by the Department of Health as a designated distribution location for the Covid- 19 vaccine. We will be informed of the availa- bility once the vaccine has been approved and a distribution network is established and prioritized. Insurance and legal opinions are being sought. Thank you, Mr. Polselli! FINANCIAL MATTERS (Jonathan Nelson, Treas- urer and Finance Committee Chair): Mr.

• The irrigation project continues; after some delays, completion is now scheduled for mid-February. • Six (6) cameras were replaced due to light- ning strikes; an insurance claim was submit- ted and approved. • Election day went smoothly on November 3 rd . Other issues that were discussed this month: • Hurricane Season ends November 30 th ...so far so good! MEDICAL ADVISORY COMMITTEE REPORT: The Committee continues to update Covid-19 Community Restrictions as necessary, including what happens when members or guests refuse to follow the guidelines: “Violation of these poli- cies will subject the member up to a two-week suspension from all use of Club Facilities.” A small subcommittee was named to work with Dr. Friedman and Mr. Polselli to make clarifica- tions/modifications that are needed on certain restrictions. ments to the North Golf Course are being de- fined. At this time, Mr. Jim Fazio who rede- signed and rebuilt the course in 2004 is working with Wes Dillard, Director of Golf Course Opera- tions and the Green Committee to determine what we can do inhouse and what needs an outside builder. Since this is a capital project which needs community approval, it will be voted on at the Annual Meeting in March, 2021. Further information will be presented to the community prior to that meeting. GOVERNANCE COMMITTEE (Jane Feinstein, Chair): Revisions to the Conflict-of-Interest questionnaire were presented and voted on. A motion was made which carried unanimously. Ms. Feinstein also presented a recommenda- tion that members whose homes are listed for sale and who plan to move out of the commu- nity should be excluded from serving on the Nominating Committee. A motion was made and carried unanimously. GREEN COMMITTEE (Jim Anchin, Chair and Dick Adler, Vice-Chair): Proposed improve-

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CLUBHOUSE PROJECTS: We are working diligent- ly to reach a conclusion on the presentation to the community of the two projects: a major renovation of the existing structure or a com- pletely new building. We are hopeful that this will be an apples-to-apples comparison of the two projects. It is expected that this work will be com- pleted in the next few weeks and we will be ready to put together a brochure to be distribut- ed to the community. There will be meetings and other opportunities to give everyone a chance to get all their questions answered. Then the vote! LONG-TERM PROJECTS PLAN COMMITTEE (Jeff Stanfield, Chair): Mr. Stanfield reviewed the Long-Term Projects Plan, including the project- ed cash flow and future projects (e.g. A Spa, Golf course improvements and renovations, roadways, etc.) for the next ten years. Of course, the plan will be updated as required and all major future projects will require Board and Member approval. The total plan expendi- tures are projected to be $37,200,000. The mo- tion to approve the plan passed unanimously. INITIATION FEE INCREASE: After discussion, a motion was made to raise the initiation fee from $175,000 to $200,000 with $60,000 refundable, subject to one of the clubhouse projects pass- ing. The motion passed unanimously. A sec- ond motion was made “to allocate the $25,000 increase from the first eight (8) new member home sales to the clubhouse project.” The mo- tion passed with 4 Board members opposing. SECURITY COMMITTEE: (Frank Spitalny, Chair and Fred Corvo, Director of Security): • The perimeter camera replacement project continues in phases. • In order to further regulate and control golf cart and pedestrian safety within the com- munity, we have purchased and are in the process of installing two new speed tables (aka speed bumps) on the cart path behind the main clubhouse pool.

FOOD & BEVERAGE COMMITTEE (Ellen Levine, Chair; Mel Boren, Vice-Chair): Highlights of the most recent meeting: • The maximum number of people to be seated at large tables will be increased to 6 at the main club and the Beach Club, as per Medical Committee guidelines. • Food truck dining area is being well- received by the members and use of the Poolside Café is expected to increase in the next few weeks. • The Beach Club staff is doing an outstand- ing job in accommodating everyone in these difficult times. The committee agreed that staff has been very attentive and well trained and positive comments were received for the fish dishes. • The Committee also discussed future trends in the food and hospitality industry. This discussion will continue. • You probably have seen the new “structure” erected outside the 19 th Hole and being readied for Thanksgiving and other dining. For some reason, no “official” name has yet been designated. Man- agement has been calling it variously “The Bistro” and “The Tennis Café.” Help us de- cide on a name via a little CONTEST. There will a box in the POA where you can de- posit your suggested name for this lovely outdoor venue before December 5 (make sure you include your name so we know where to send your prize!). FC CHARITY WEEKEND COMMITTEE (ML Cocci, Chair, Marie Adler Kravecas, Patti Raber Max, Vice Chairs, Syd Shaw, emeritus): The Committee is making plans and checking them with the Medical Advisory Committee to determine how the virus will affect the sched- ule for the April weekend. Lots of promotional materials and advertising are being planned. Stay tuned!

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Final thoughts As you can see, the Board and your Management have been very busy (as evidenced by the almost daily meetings, innumerable phone calls, emails, etc.). We are giving our all and trying to do a great job making life here at Frenchman’s Creek as safe and enjoyable as possible in these difficult coronavirus times. Especially during this holiday season, with friends and family arriving (and maybe staying longer as schools and businesses remain closed at home), please, please take extra care to pay attention to quarantine and testing rules. Please read – or re-read – the Medical Advisory Commit- tee’s Guidelines (and give a hearty thank you to Dr. Friedman and his hard working committee) to protect yourselves, your guests and your friends and neighbors. Have a Happy and Healthy Thanksgiving!!

Norman Barham President

UPCOMING BOARD MEETINGS ( BEGIN AT 10:00 A . M .)

• TUESDAY, DECEMBER 22, 2020 • THURSDAY, JANUARY 14, 2021 • THURSDAY, FEBRUARY 18, 2021 • THURSDAY, MARCH 25, 2021

2020/2021 BOARD OF GOVERNORS Officers: Norman Barham, President Jeffrey Glazer, 1st Vice President Jeffrey Stanfield, 2nd Vice President Michael Azeez, 3rd Vice President Jonathan Nelson, Treasurer Martin Krall, Secretary Martin Slepkow, Ex Officio Board Members: Martin Cohen Diane Exter

All Board Meetings will be open to the membership via “Zoom”. Members will have an opportunity to make comments and ask questions. The Zoom link will be provided prior to the meeting date.

Stewart Friedman Michael Gianatasio Brett Handler Krista Nicklaus David Rosenblatt

Robert Scherer Herbert Selzer

RENOVATION PROJECT ISSUES Attachment

At the Special Board Meeting held on November 9, 2020, some questionable statements were made; the following “Q&A” will clarify those statements and answer other questions that have arisen about the building projects.

1. Will the mold/moisture issues be totally remedied with this renovation ?

Yes. The entire Clubhouse has already been treated by Certified Mold Free Corporation, a fully accredited company and a leader in this field. In addition, the completed work has been inspected and approved by another firm, Pro Lab Company. The moisture intrusions which cause mold problems will be fully addressed with the new systems that remove mois- ture before air enters the building. This is the exact same system that would be used in a totally new building. In addition, all wall board and ceilings in the renovated areas will be replaced. 2. Will all the A/C ducts in the renovated building be replaced? If not, why not ? Currently remediation and testing are being done. At the time of renovation drywall will be removed and each and every duct will be tested, and then certified mold free and treated or replaced, if necessary. Presently there is no pressurized air flow system, but at the com- pletion of renovation a pressurize system will be installed so the problem does not reoccur. 3. What about the water intrusion on the north side of the building along the staircase ? The water intrusion was addressed when the Porte Co-Chere was reconstructed two years ago. The north side of the building was excavated, the concrete wall was waterproofed and drains were installed, diverting water away from the building and eliminating any future intrusion from the former glimmer pools. 4. What has been done to address the flooding at the loading dock? Five years ago, a grinder pump was installed in the catch bin which effectively drains this area during rain storms. The site plan includes additional drainage improvements. 5. Is the current/renovated building in code with respect to flood plain levels? Yes, according to Southern Design Civil Engineers, a firm that we have relied on for over 35 years. The height of the building foundation is within code. The issue, however, is not the building height but the grading around the building. The budget provides for all the neces- sary work needed to address this issue. The two severe storm experiences we have had in the past (90’s) involved over 20” of rain in 24 hours and there was no flooding in the club- house. 6. Have we satisfactorily addressed the leaks in the Sports Bar roof? Yes. The egregious leaks have been eliminated. The roof is designed to admit light and air so it was never advertised as leakproof. However, except for heavy, windy, rains, the area is dry enough to enjoy.

7. Does the Sports Bar floor/19 th Hole ceiling have a water integrity issue? Yes, and the water proof membrane, which was damaged when the Sports Bar was upgrad- ed, will be replaced. 8. Will the renovated clubhouse be fire safe? Yes. The renovated building will maintain the dual ground egress benefit from having both levels accessible to the surrounding landscape/walkways. There are numerous exits from both levels without the need of an elevator. All materials and space/occupancy codes will, of course, meet the latest building fire safety codes.

9. Where is the cart barn in the renovation plan?

The cart barn remains conveniently located where it is now.

10. Where is the maintenance shop in the renovation plan? The shop remains exactly where it is now in order to efficiently service the clubhouse and ad- jacent buildings and facilities. 11. Will the decorating and finishes in the renovated clubhouse be significantly different from the proposed new clubhouse? No. In the member occupied areas it will be the same in all respects.

12. Will the renovated clubhouse roof be as strong as the proposed new clubhouse?

The new clubhouse will have a concrete base, and the renovated clubhouse will have rein- forced tie downs and trusses, which will meet all of the latest wind resistant codes. However, the renovated roof will not be as strong as the concrete roof on the new clubhouse.