06-02-20.BARHAM.PRESIDENT'S REPT.ISSUE 5

F R E N C H M A N ’ S C R E E K , I N C .

President’s Report

Norman Barham, President

June 02, 2020—Issue 5

Dear Members: Things continue to go forward, while mostly remaining the same! Some of our members are heading North but the vast majority of us are still here . . . and still trying to figure out what to do and when to do it! We feel safe and comforted (and certainly well-fed) with all the services being provided by our hard working and caring Management and Staff.

The Board met on May 21 st and the following is a sum- mary of what we covered:

2020/2021 BOARD OF GOVERNORS Officers: Norman Barham, President Jeffrey Glazer, 1st Vice President Jeffrey Stanfield, 2nd Vice President Michael Azeez, 3rd Vice President Jonathan Nelson, Treasurer Martin Krall, Secretary Martin Slepkow, Ex Officio Board Members: Martin Cohen Diane Exter

COMMUNITY IRRIGATION SYSTEM – UPDATE: One of the main topics under discussion was our Com- munity Irrigation System. As reported in my last communica- tion to the community, the system can no longer be re- paired; it must be replaced. Mr. Polselli, Assistant General Manager, introduced con- sultant, Mike Pignato of the Pignato Group, who provided the history of our irrigation system and the current failures in our pump stations, wires, valves and main lines. He told us that the current system is not efficiently irrigating the property and explained the plan to replace it, which includes installation and contingencies, at a cost between $2.6 and $2.9 million. Questions were raised after the presentation regarding instal- lation, equipment, warranty, service agreement and fund- ing. After much discussion, a motion was made and passed “to approve the replacement of the community irrigation system subject to a financing plan.” EXECUTIVE DIRECTOR’S REPORT: Mr. Goswami reported on adjustments in operations as a result of the Coronavirus situation. Management is continuing to watch the operational budget through and including the second and third quarters of this fiscal year. Mr. Goswami has been working closely with the Medical Advisory Commit- tee on current openings and future plans.

Stewart Friedman Michael Gianatasio Brett Handler Krista Nicklaus David Rosenblatt

Robert Scherer Herbert Selzer

Report Continues on Page 2

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SECURITY UPDATE – (FRED CORVO, SECURITY DIRECTOR): We have completed our Hood Road and Prosperity Farms Road camera projects. We now have camera coverage and alarm capa- bilities for the entire area, increasing our security profile immensely. We have also begun the Donald Ross phase of the camera project. To minimize vehicle and golf cart accidents, we have installed 5 illuminating, blinking stop signs and 5 speed bumps. We have received a lot of positive feedback from the community. The 2019-2020 fiscal year ended with the community showing a positive variance to budget of $221K. The Club’s net income was favorable by $7K while the POA finished the year with a positive variance of $214K. Reve- nues fell short of budget for the year by $1.4M primarily due to the Covid-19 pandemic that shuttered the Club midway through March. This lost revenue was offset by a reduced cost of sales, the elimination of most contract labor, and a reduction of clubhouse related expens- es. We were able to control payroll costs by eliminating all overtime; using regular staff to complete maintenance and housekeeping projects; as well as having staff take early vaca- tions. NEW MEMBERSHIPS: We closed the fiscal year ending April 30, 2020, with a total of 19 homes to new mem- bers, exceeding our budgeted number of 14. For this fiscal year beginning May 1, we al- ready have a total of 2 closed and 7 new members pending. PAYCHECK PROTECTION PROGRAM (PPP): Frenchman’s Creek submitted a Paycheck Protection Program (PPP) application with the Small Business Administration (SBA). We were approved for funding and received the funds on May 13 th . FINANCE REPORT: (JONATHAN NELSON, TREAS- URER):

GOVERNANCE COMMITTEE: The Governance Committee, chaired by Jane Feinstein, presented updated proposals on Capital Expenditure Provisions, Petitions, Board Nominations, Committee Structure and Conflict of Interest Policy and there is still more to come. These proposals have been ap- proved by the Board and are now being re- viewed by the Legal Committee. They will be brought to the community for a vote by year- end. The Committee did a fabulous job!! ARCHITECTURAL REVIEW BOARD: The Board gave the ARB Committee the au- thority to approve, without a formal meeting, requests to replace windows and doors with storm-impact products. The application pro- cess however, remains the same through the POA Office. As we are well aware, hurricane season began on June 1 st – fingers crossed and prayers said! THE CLUBHOUSE OVERSIGHT COMMITTEE: The Subcommittees, aligned with the Club- house Oversight Committee (The New Building Subcommittee and the Clubhouse Renovation Subcommittee) have been meeting regularly and working diligently to present to the com- munity a democratic approach by year-end. I have attended many of the meetings and feel confident that these groups are doing the best job for the community on each approach. We have also set up the new Lifestyle Cen- ter Subcommittee to begin preliminary discus- sions for a future Spa. Jeff Glazer is quarter- backing this subcommittee. ELECTION POLLING SITE: The County Supervisor of Elections office is still considering our request to move the polling location from the Clubhouse to the Realty of- fice. Given the current circumstances, the Su- pervisor of Elections is evaluating existing elec- tion sites and future needs. If they are able to do so, they will approve our request subject to conducting a site visit, taking photos, diagrams and completing a required ADA accessibility survey. To be continued . . .

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MEDICAL ADVISORY COMMITTEE – (STEWART FRIEDMAN, CHAIR): Based on Governor DeSantis’ directives, the Medical Advisory Committee decided to im- plement plans to open our community to fami- ly and guests. Staff informed us of a positive Covid-19 case from an employee in the Pur- chasing Department. His follow-up test was negative. Due to a well-trained staff, we were able to identify both the employees and mem- bers who were in contact with the above em- ployee. All tested negatively; we have decid- ed to go ahead with our planned phased reo- pening. GRIEVANCE: At a Special Board meeting the Board dis- cussed a grievance against a member. The report of that meeting is as follows: At its May 26, 2020, meeting, the Board dis- cussed a grievance that had been brought against a member based on a community wide email that created confusion by implying that the communication was sent on behalf of an official committee and based on actions that violated the Club’s standard procedures for members to cast their votes. While the Board agreed that the two actions were inap- propriate, the Board determined that, during the time period in question, other members representing various factions involving the Club- house controversy had also behaved inappro- priately, yet had not been grieved. The Board concluded that it would be unfair, and definite- ly not in the best interests of healing the com- munity, to only rule against and punish the one member subject to the grievance. The current Board has gone to great lengths to develop a fair and balanced process that will give members the ability to vote for either a New Clubhouse or Substantially Renovated Clubhouse in the fall, with both plans shown in the same amount of detail and the positives and negatives of each clearly laid out. Given the very unfortunate Clubhouse related discord that so infected the community over the last

year, the Board deemed it to be particularly important to not stir up more controversy by be- ing perceived as unfairly “picking on” a repre- sentative of one particular faction. The Board, however, is in no way excusing the conduct involved and has directed the Governance and Legal Committees to pro- pose policies and appropriate amendments to our governing documents that will make it ex- plicitly clear that (1) no member may send a communication to the community that sug- gests that it represents anything other than that member’s personal views and (2) no member may propose to other members any action that interferes with the prescribed balloting pro- cedures, including ballot harvesting. The Board encourages vigorous debate about all issues, but the discussion must not be misleading and, hopefully, will be conducted civilly. Moreover, the balloting must be conducted in a manner that no one can possibly question the fairness of the count. FINAL THOUGHTS: The Board meeting was taped and made available to you on the FC television channel. Response from you has been that we do in- deed work pretty hard! With that in mind, I am asking the community to give us a raise and to increase our stock options by an additional 25,000 shares! We do not know what lies ahead, but I re- mind you to be kind to our neighbors and stay safe and healthy. Let’s make sure that we re- tain the DNA that this community has always been about: appreciation and respect for all of our members . . . young, old, healthy and infirm. As we begin our phased reopening, let’s follow the advice of the CDC and our local Medical Advisors so we will be able to enjoy our Club once again and stay HEALTHY as we do so.

Sincerely, Norman Barham President

UPCOMING BOARD MEETINGS ( BEGIN AT 10:00 A . M .)

2020 • JUNE 25 • NO JULY & AUGUST • SEPTEMBER 17 (tentative) • OCTOBER 15

• NOVEMBER 19 • DECEMBER 22

2021 • JANUARY 14 • FEBRUARY 13 (Meet the Candidates Forum, 2:30 p.m.) • FEBRUARY 18 • MARCH 20 (Annual Meeting, 2:30 p.m.) • MARCH 25