01-23-20.COMMUNICATION TO COMMUNITY

Page 2

Project Updates: The New Clubhouse Planning Ad Hoc Com- mittee continues to vet the options for a New Clubhouse and to gather the information neces- sary to make a proposal to the membership sometime in the early spring. Our efforts, at every step, are guided by the advice of our out- side consultant, Global Golf Advisors (GGA), who is the leading golf club and residential community advisor in the world. They continue to lead a well-founded process seeking feed- back from our members that will result in a New Clubhouse proposal being one that satisfies the desires of the largest majority of members and inconveniences the least. Member Feedback: The initial part of the feedback has been gathered through the recent workshops and a second, more detailed part will be gathered via a prepared survey that will go out to all mem- bers by the first week of February. This survey will ask certain questions designed to guide us further. It will be viewable and conducted on- line. For those of you that may have difficulty accessing this, the club will provide assistance so all members can submit responses. Lastly, we have spoken to many of the committees and committee chairs and, as well, have made ourselves available (and will continue to) for one on one chats with as many members as possible. The feedback that we have received to-date has been invaluable. So, keep your eye out for the survey. That is our next important step. It will have a series of check-the-box questions of course, but before that it will allow everyone to view online a de- tailed presentation of the project by our archi- tect Brian Idle of Peacock and Lewis and a re- view of the two site choices along with Brian explaining the pros and cons of each. Finally, it will have a section for “additional comments” for items that you would like to bring to the commit- tee’s attention beyond the questions asked. The survey responses will help the commit- tee and the professionals narrow the two site options down to one. Then all the work and cost estimating will be focused on that site...which will then be presented to the membership for a vote in April.

Alternative Sites: All of our conversations with members have referenced, at one point or another, variations of three basic sites for the New Clubhouse. The information that we have gathered has resulted in our focus being narrowed down at this juncture to two sites for further ex- ploration and development - The “Existing Clubhouse Site” and the “Tennis Court Site” . A third potential site, the “9 th Hole Site”, has been removed from considera- tion as it just simply had too many potential issues and specific effects on our neighbors for us to move forward with at this time. We know that not everyone will agree with the conclu- sions reached with the professionals but we simply ask everyone to respect the exhaustive process that we are going through and to re- main focused on the exciting outcome of a New Clubhouse, regardless of its ultimate loca- tion. However, it is important to emphatically state that NO DECISION HAS BEEN MADE ON THE PROPOSED SITE. Your input will help us make this decision. Importantly, from what we know at this stage, cost will not be a determinant between one site or the other. Project Cost: One of the things that many people keep asking about is, indeed, the overall cost. We understand…we consistently ask as well. But it is simply too early in this process to give cost estimates that we can rely on for anyone’s con- sumption. While we are constantly asking our Owner’s Representative, Jesse Sukhu, to keep close tabs on a rough running cost estimate, there are way too many outstanding variables, including the most obvious of items such as site selection, interior layout, square footage, furnishings, etc. that would radically alter the numbers. After all is said and done, our goal is to make sure that we propose the “right” club- house project, in the “right” location and that we do so by consuming all the useful input and information our committee and our profession- als can digest. Importantly, we continue to adhere to the same budgetary goals that started this process. And, we are committed to being fully transparent throughout and will communicate any reliable pricing info as soon as we have it. Continues on Page 3